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Assistant Head of Special Collections

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Applicants requiring an accommodation for any portion of the hiring process should submit a Disability Accommodation Request to the ADA Coordinator in the Office of Equal Opportunity and Compliance (OEOC) online, via the OEOC website; For assistance or questions about an accommodation, please contact OEOC at (479) 575-4019. Applicants are required to submit a request for each position of which they have applied.

Please see Special Instructions for more details.

Women and minorities are encouraged to apply. Completed applications received by March 9, 2018, will receive full consideration. Late applications will be reviewed as necessary to fill the position. When completing your application, please upload the following: letter of application (addressed to the attention of Jeff Banks, Director for HR and Organizational Development), résumé, and names, addresses, and telephone numbers of three current references.

Position Details

Position Information

Posting Number F386P
Quick Link for Posting
Working Title Assistant Head of Special Collections
Department University Libraries Special Collections
About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.

Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country’s finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation’s best outdoor amenities and most spectacular hiking trails are within a short drive of campus.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department

The University Libraries system is comprised of David W. Mullins (main) Library, the Physics Library, the Chemistry and Biochemistry Library, the Fine Arts Library, and the Robert A. and Vivian Young Law Library. Combined holdings number over 2 million volumes. The libraries participate in the Greater Western Library Alliance, the Center for Research Libraries, and other state and national consortia. Library personnel (FTE) include 59 faculty and professional staff, 67 support staff, and 27 student assistants.

The Special Collections Department was created in 1967 to encourage research and writing in the history and culture of Arkansas and the surrounding region. The mission of the department is to acquire, preserve, and provide access to materials to support scholarly investigation of the state, its customs and people, and its cultural, physical, and political climate. Special Collections houses approximately 15,000 linear feet of manuscript collections, approximately 28,000 titles of Arkansas print material, more than 100,000 photographs, and about 10,000 maps and rare books, and the University Archive. Notable collections include: the papers of Senator J. William Fulbright, the Council for International Exchange of Scholar Records, the works of noted photographer Lawrence “Larry” W. Obsitnik, composers William Grant Still and Florence Price, writer John Gould Fletcher, and the Peace Links Papers. The Department is comprised of 11 FTE faculty and staff. For more detailed information on the department please visit the Web site:

Department Home Page
Job Type Faculty
Faculty Status Tenure Track
Appointment Percent 100
Benefits Eligible Yes
Salary $70,000. Relocation allowance available.
Campus, Office Location Fayetteville Campus - Mullins Library, Special Collections
Summary of Job Duties

The University of Arkansas Libraries is seeking a highly collaborative and engaged leader to serve as Assistant Head of Special Collections. This person will lead, shape, and assist in development and delivery of departmental priorities, through special projects to deliver innovative services, processes, and outreach. Reporting to the Head of Special Collections, this position supports the Department Head in the daily management of the department (approx. 11 FTE) through project management, assessment, and donor relations. The Assistant Head will participate in the department’s Collection Development, Processing, Outreach, and Exhibition teams. Additional duties will include contributing to the Libraries’ growing digital collections, coordinating department events, and seeking grant-funded opportunities.

The successful candidate will join a department deeply committed to and engaged with its communities on campus and throughout the state of Arkansas. As a core component of the Libraries’ research enterprise, the Special Collections Department’s strategic plan emphasizes its commitment to service, as outlined in its Guiding Priorities. Together, department faculty librarians and staff acquire and make available for research manuscript collections highlighting Arkansas and regional history; university archives, which documents the activities of the institution, its faculty, and its students; and a growing rare books collection. Through classroom instruction, exhibitions, and service, the department ensures the stewardship of the historical record for the University community and the public.

The Assistant Head will collaborate in strategic implementation of the department’s priorities, including department programs, services, and spaces. Facilitates collaborative relationship building within the department, throughout the Libraries, and with community partners. Builds, executes, and coordinates an assessment program. Contributes to budget planning and management. Is responsible for the development and implementation of special projects in all functional areas including outreach and research services, organizing and describing collections, and collection development.

The ideal candidate will possess demonstrated leadership and coaching skills, outstanding written and oral communication skills, and analytical and problem-solving skills, including the ability to think strategically and embrace change-management strategies. Additional key attributes are a strong commitment to providing excellent customer service; demonstrated ability to interact successfully with a variety of constituents; demonstrated ability to work effectively and collaboratively to develop productive partnerships within and across complex organizations like the Libraries and University; focused attention to details, deadlines and goals; and a working knowledge of statistics and statistical analysis.

Responsibilities of this position include research, creative work, and service in keeping with the faculty requirements of the University of Arkansas. The successful candidate must have documented accomplishments commensurate with the criteria for appointment at the level of Associate Librarian / Associate Professor. A dossier will be required for appointment and hiring.

Tenure-track, twelve-month faculty appointment at the rank of Associate Librarian / Associate Professor.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • Master’s degree from an ALA-accredited program; or related advanced degree and ACA certification
  • At least 4 years of professional experience working in a cultural heritage institution with increasing management experience
  • Demonstrated experience arranging, describing, and managing archival collections
  • Demonstrated experience with archival and library standards and tools, such as EAD, MARC, LCSH, and DACS
  • Demonstrated experience providing innovative public service, specifically reference and instruction
  • Experience contributing to physical exhibitions
  • Experience contributing to digital collections
Preferred Qualifications
  • Second advanced degree
  • Working knowledge of budget processes
  • Experience with grant writing and administration
  • Experience in donor relations and cultivation
  • Experience working with ArchivesSpace, Preservica, AEON, Archive-It, or equivalent tools
  • Working knowledge of digital repository systems and digital curation
Physical activities associated with this position

The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply.


  • Feeling
  • Lifting
  • Pulling
  • Pushing
  • Sitting
  • Standing
  • Stooping
  • Walking


  • Manipulate items with fingers, including keyboarding
  • Grasping
  • Hearing
  • Reaching
  • Repetitive motion
  • Talking

The worker is required to have visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Types of Background Checks Required National criminal background and registered sex offender check
Pre-employment Screening Requirements

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Posting Detail Information

Future Open Date
Close Date
Open Until Filled Yes
Anticipated Start Date
Anticipated End Date
Recruitment Contact Information

Jeff Banks
Director for HR
and Organizational Development
University of Arkansas Libraries
365 N. McIlroy Avenue
Fayetteville, AR 72701-4002
Phone: (479) 575-4769
Fax: (479) 575-4623

All application materials must be uploaded to the U of A’s employment system at Please do not send to listed recruitment contact.

Special Instructions Summary

Women and minorities are encouraged to apply. Completed applications received by March 9, 2018, will receive full consideration. Late applications will be reviewed as necessary to fill the position.

When completing your application, please upload the following: letter of application (addressed to the attention of Jeff Banks, Director for HR and Organizational Development), résumé, and names, addresses, and telephone numbers of three current references.

Hiring Location 222 Administration Building Fayetteville, AR 72701.
EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Internal Posting No
Work Location Fayetteville, AR

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
  3. List of three Professional References (name, title, email address and contact number)
Optional Documents
  1. Proof of Veterans Status